Family Educational Rights and Privacy Act
with regard to Directory Information,
Personally Identifiable Information, and other Student Rights
1) In compliance with the Family Educational Rights and Privacy Act of 1974 (as amended), Crossroads College gives notice that the following information about students is considered Directory Information, and may be released upon request by a third party without the written permission of the student:
· Student name, photograph, date of birth
· Permanent address and phone number, school-year address and phone number, e-mail addresses
· Participation in officially-recognized activities and sports; height and weight of members of athletic teams
· Most recently attended educational institution prior to enrollment at Crossroads College, dates of attendance at Crossroads College, classification/credits earned, enrollment status, degree program, major(s) and/or minor(s),
· Date of graduation (anticipated or actual) from Crossroads College, degrees(s) and honors received.
Any student who objects to the release of any or all aforementioned directory information must notify the Registrar’s Office,
in writing, that s/he does not wish to have information released and indicate, with specificity, which information. Such a request will be honored for the current school year, and the specified information will be held confidential.
The student, however, should be aware that the requested “hold” on any or all information, and the college’s inability to respond to such general directory information requests, may actually be a hindrance to the student (i.e., degree confirmation for employment, inclusion in Commencement information, or other educational opportunities. Crossroads College assumes no liability for honoring a student’s request that Directory Information be restricted should such as instance occur. )
2) Crossroads College shall make every effort to protect the privacy of student education records and shall not disclose “personally identifiable” non-directory information about any student or permit inspection of student education records without her/his written consent unless such action is permitted by FERPA.
Waiver of Right to Privacy form may be obtained in the Office of the Registrar. This waiver form must be on file with the Registrar before any non-directory information can be shared with anyone except as noted in the next paragraph.
It should be noted that FERPA does allow for release of certain education records to school officials or others acting on behalf of the college, accrediting agencies, due to a lawful subpoena or court order, and/or when there is an “articulable and significant threat to the health and safety of the student or other individuals”. [Minnesota law allows a college to notify parents when a student has a “safety emergency”, including a mental health emergency such as a suicide attempt.]
PSEO Student Records: Students who are considered as secondary/post-secondary dual-enrollment (such as PSEO) should take notice that Crossroads College is allowed to share educational information with parents who claim students as dependents but also to high school representatives where the student is enrolled and using credit hours from Crossroads toward their completion of high school educational requirements. Parents of secondary/post-secondary dual-enrollment students may be allowed to discuss educational issues and grades with professors and administration, but will not be granted access to formal academic records without the express permission given by the student. Crossroads wishes to do everything possible to protect student information as confidential and personal.
3) Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records:
· The right to inspect and review his/her education records within 45 days of the day the College receives such request. The student should submit a written and signed request to the Registrar specifying which education records s/he wishes to review. Note: FERPA does not provide for access to certain education records, e.g., the financial records of a parent, etc. The Registrar will make appropriate arrangements, as needed.
· The right to request amendment of education records that the student believes may be inaccurate. Such a request for alteration of the education record must be in writing, clearly identified, and must specify why it is inaccurate or misleading. The written request for amendment should be sent to the Office of the Registrar. The College will notify the student if the College does not / will not amend the record. An appeals process is available to the student. See the Registrar for details.
· The right to file a complaint with the US Department of Education concerning alleged failures by the College to comply with requirements of FERPA. The address for filing a complaint is available from the Registrar.